Our AI Receptionist Books More Studio Sessions
Convert Inquiries to Bookings with Studio-Trained AI Agents! Test how our AI handles scheduling, package options, and class availability questions – FREE!
Join 50+ Happy Studios – Start Building Today!
STUDIO AI DEMO LIVE
Try Out Our Studio-Trained AI Voice Agent Below
CONVERSATIONAL AI THAT CONVERTS MEMBERS FASTER.
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Available 24/7 • Average response time: < 2 seconds
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Features
The AI Receptionist that Never Misses a Beat
Capture client calls and class bookings 24/7, even outside studio hours. Setup in minutes, keep your existing number.
Tailored To Your Studio
Your AI Receptionist understands your class types, instructor schedules, and studio programs. This means it can answer questions about class levels, equipment needs, and membership packages easily.
Text & Schedule Studio Classes
Your receptionist can intelligently text clients custom links during conversations. For example, if someone asks about class availability, it can text your schedule or booking platform instantly.
Build and Tweak in Minutes
The simplest solution for creative studio owners. Create, purchase, and publish your Studio AI Receptionist in just five minutes. Update class schedules, instructor details, or studio policies anytime.
Advanced Analytics for Studio Growth
View call transcripts, text history, and voicemails from clients directly from your dashboard. Export phone numbers for targeted class promotions or special event announcements.
Multiple Channels - One Creative AI Receptionist
Voice
Answers calls 24/7 with a friendly, informative voice. Perfect for explaining class types and studio culture.
Text
Reaches out via SMS, WhatsApp, Instagram and Facebook sharing class info and booking sessions.
Website Embeds
Embed your Studio AI to welcome new clients and answer questions about your offerings.
Key Benefits
Unlock Your Studio's AI Potential
Discover how our powerful AI features streamline your studio operations, enhance client engagement, and make managing your creative space easier than ever before.
Class Reminders
Amplify your studio's growth and ensure that every client who wants to participate is followed up with right away
Qualified Participants
Our AI Sales Agent will understand your prospects' interests before they arrive so you can recommend the perfect class or program!
Automated Engagement Messages
Someone didn't show up to class? Our AI will creatively follow up with them and share upcoming opportunities.
Booked To Your Studio Schedule
The AI Sales agent can sync to your class calendar, view room availability, and book clients directly to your schedule.
Get Creative Results
Unlike hiring front desk staff or paying a full-time employee, our bot generates innovative results that match your studio's creative energy.
100K+
Voice Calls Handled
1M+
Messages Across Channels
500+
Studios Automated With AI
261
Unique Agents Generated
OUR POWERFUL FEATURES
Industry Leading Features for Creative Studios
Wellgrow is fully customizable for studio businesses. You can build custom AI phone call agents using no-code tools, define how client calls should be handled, and add automations like class booking, event reminders, or membership updates. It supports natural language understanding of your creative offerings, which helps the AI respond more engagingly and improve client participation.
Whether you want to build an AI receptionist, a class scheduler, or a client coordinator, Wellgrow gives you the flexibility to shape it around your studio's unique vision.
Conversational AI Agents for Participants
Wellgrow's AI agents are designed to engage with your participants across multiple channels. Whether they reach out via text, email, or phone asking about class types, instructor styles, or workshop opportunities, your AI assistant is always ready to respond creatively, providing personalized, inspiring conversations.
Multi-Channel Outreach for Studio Clients
Wellgrow's AI can reach out and follow up with participants across web chat, SMS, email, and phone calls. No matter how your community prefers to communicate about classes or events, AI will make sure they're always engaged.
Studio Management Integration
Seamlessly integrate with your studio management system to ensure that all participant information, class bookings, and interactions are updated automatically. Your creative team will always have the most up-to-date information to foster community growth.
24/7 AI Receptionist for Your Studio
Our AI Receptionists will work around the clock so you NEVER miss a creative soul. They will automatically capture participant information from conversations, update your studio software, route calls, and book classes! Convert all your inbound leads to creative opportunities.
Testimonials & Reviews
Join Hundreds Of Studios Leveraging AI Agents!
See why hundreds of studio owners trust us! Discover how our AI Agent solutions have helped creative spaces streamline operations and build stronger communities.
We'd tried several automation tools...
Julian Weber
Strategy, implementation and support...
George Ellsworth
What impressed me most was their...
Richard Dorrington
What I appreciate most is their...
Luke Duyson
Finally found an AI solution that...
Samuel Butler
What I loved most was how patient the...
Harold Merton
The AI doesn't just book appointments...
Nicholas Arkwright
The integration with our existing GHL...
Dominic Greeley
Wellgrow's team actually listens
Magnus Steele
Latest News & Articles
Stay ahead of the curve with insights on AI automation, participant experience, and studio growth strategies. From class scheduling trends to participant conversion tactics, our blog is packed with actionable advice to help you run a smarter, more streamlined creative studio.
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FAQ
We handle everything behind the scenes so your AI sounds natural and creates necessary actions in your studio management system.
What is AI Receptionist for Studios?
AI Receptionist is a conversational AI agent platform built creatively for studios to handle phone conversations and text messages across various channels such as SMS, Facebook, WhatsApp, Instagram & LIVE chat with AI — and both inbound and outbound calls. Using AI-powered voice and chat agents, it manages real-time participant interactions like answering calls about class types, routing them to instructors, booking sessions, leaving voicemails, or sending inspiring follow-up via SMS about upcoming workshops. It understands your creative offerings and integrates seamlessly with your studio management systems.
Whether you're using it for participant coordination, class scheduling, or fostering your creative community, AI Receptionist makes managing your studio easier and more engaging. It goes beyond phone calls too - offering automation features that help improve participant satisfaction and support your creative team.
How are you different from other studio management platforms?
We are the very first AI platform to combine voice & chat into one Assistant with creative flexibility — meaning you can create one Assistant that can call participants, text them about class opportunities, and send inspiring reminders, while retaining context of their creative interests and artistic journey.
Can I customize AI Receptionist for my studio's unique creative focus?
Absolutely. AI Receptionist is fully customizable for creative studios. You can build custom AI phone call agents using no-code tools, define how participant calls should be handled with creativity and enthusiasm, and add automations like class booking, event reminders, or membership updates. It supports natural language understanding of your specific creative offerings, which helps the AI respond more engagingly and improve participant connection.
Whether you want to build an AI receptionist, a class scheduler, or a participant coordinator, AI Receptionist gives you the flexibility to shape it around your studio's unique creative vision and community culture.
We already have front desk staff, why use AI Receptionist?
Think of AI Receptionist as creative support for your team. It doesn't replace the artistic connection — it handles the routine inquiries so your team can focus on fostering creativity and building community. That includes managing calls during classes, answering questions about different creative offerings, routing calls to appropriate instructors, and sending encouraging follow-up about missed sessions.
It's especially helpful during workshops or when you're coordinating events. Plus, because it understands your creative programs, participants receive enthusiastic information about class options and studio opportunities.
What if the AI Agent doesn't capture our studio's creative energy?
You're always in control of your AI's personality and creative expression. With AI Receptionist, you can define how your AI agents discuss your creative offerings, ensuring they use inspiring language, appropriate enthusiasm, and alignment with your studio's artistic vision. You can create engaging responses for creative questions and escalation rules when detailed artistic guidance is needed. Your AI embodies the creative spirit and passion that defines your studio.
What happens if the AI Agent encounters complex artistic or technical questions?
If the AI encounters questions about advanced techniques, artistic direction, or specialized equipment, it responds with appropriate enthusiasm while recognizing the need for expert guidance. It can offer to connect participants with experienced instructors, schedule consultations, or escalate calls to artistic directors. You can set rules like "refer advanced technique questions to master instructors" or "connect artistic vision inquiries with creative directors."
Can AI Receptionist handle workshop and special event registrations?
Yes - AI Receptionist can manage workshop sign-ups, special event registrations, and creative program bookings with the excitement these opportunities deserve. It can collect participant information, explain creative benefits, handle payment processing, and send inspiring confirmation details. This is especially valuable during popular workshop series or special artistic event registration periods.
Can I ensure the AI voice matches our studio's creative energy?
Yes. You can choose engaging AI voices or clone an inspiring, welcoming voice that matches your studio's creative atmosphere. This lets your AI voice agent embody the enthusiastic, supportive energy that participants expect from your creative community. The AI can maintain appropriate creativity, warmth, and inspiration that aligns with artistic principles.
What are AI Voice Agents?
AI voice agents are artificial intelligence powered virtual assistants that use speech recognition and natural language processing to understand, interpret, and respond to human speech in real time. They automate voice-based tasks like answering customer questions, booking appointments, handling service requests, or guiding users through processes.
What’s everything AI Receptionist can do?
It does a lot…Our guardian pulls all inbound and outbound message from the sub-account and, with the use of an “active tag”, we know who you want us to reply to and who not to. We also have 15+ built-in functions, inbound/outbound voice that does the same thing. Widget, telephony, deployment, and more.
What are the key components of an AI voice agent?
An AI voice agent is made up of four core components that work together to carry out a full voice interaction from start to finish.
Automatic Speech Recognition (ASR) listens to what the user says and turns their voice into text, removing background noise and figuring out the most likely words.
Language Understanding (LLM + NLU) looks at the text and figures out what the user wants, pulling out key details like names, dates, or account info.
Dialogue Management and Logic decides what to do next, whether that’s answering a question, calling an external system, or asking for more information.
Neural Text-to-Speech (Neural TTS) takes the final response and turns it into natural-sounding speech so the conversation feels smooth and human.
How long does it take to set up for my studio?
You can creatively integrate the system in just a few minutes. Choose a studio-focused template, connect your management system, upload your class schedule and instructor information, and begin inspiring your community. There's no technical barriers required, and everything flows naturally with your existing creative systems.
How well does AI Receptionist scale?
AI Receptionist is built for scale. Whether you’re handling 100 or 10,000 calls per day, it maintains consistent performance with low-latency, real-time responses — making it ideal for teams that need to move fast without compromising quality.You can expand across use cases like appointment scheduling, follow-ups, or multilingual support — all without adding headcount. It’s a great way to improve customer service while keeping costs down.
Who is this system for in the studio owners community?
This is for studio owners who want to welcome more participants without disrupting the creative flow, instructors who want to focus on teaching rather than administrative calls, and studio managers looking to automate routine tasks while preserving the personal, artistic connection that makes creative practice transformative.
Do you provide onboarding and training?
Yes. Every plan includes onboarding and video tutorials. We also have a support team ready to help.
Can I have more than one account? (ex. Brands/Franchises/Multi-Location Owners)
Yes. Each plan comes with a set number of subaccounts. You can manage multiple clients or brands.
What if I’m not technical?
That’s the beauty of it - we’ve done all the setup. You don’t need to touch code, APIs, or advanced workflows.
Power Your Studio with AI
Whether you're using it for participant coordination, class scheduling, or just to reduce administrative overhead, AI Receptionist makes managing your studio easier and more engaging. It goes beyond phone calls too - offering automation features that help improve participant satisfaction and streamline creative workflows.