Features
Convert More Inquiries Into Participants
AI Receptionist helps you capture, nurture, and inspire prospects into engaged creative participants on autopilot with our AI Assistants through SMS, Email, Live Chat, Phone Calls, and more! Scroll down for more details.
Benefits
Convert More Inquiries Into Creative Conversations
AI Receptionist helps you capture, nurture, and welcome new participants into your creative community on autopilot with our AI Assistants through SMS, Email, Live Chat, Phone Calls, and more! Scroll down for more details.
01
Double Your Speed To Lead
Stop missing out on creative souls! Our AI Assistants will automatically respond to program questions, follow up with class inquiries, and inspiringly nurture your prospects. Streamline all your participant communication in one place so that you can double your speed to lead and fill your creative classes!
02
Instantly Fill Your Class Schedule
Say goodbye to missed creative opportunities! AI Receptionist schedules studio sessions for you automatically so that you can build a stronger artistic community! Our AI will book classes directly to your studio calendar.
03
Have a 24/7 AI Receptionist for Your Studio
Our AI Receptionists will work around the clock so you NEVER miss a creative soul. They will automatically gather participant information from conversations, update your studio management system, route calls to instructors, and book classes! Convert all your inquiries into creative opportunities.
04
Autonomous Self-Schedule
Our AI Assistants will creatively bring themselves back into the conversation. Your prospect is busy at work and needs a couple hours? No problem, the assistant will re-schedule themselves to follow up about that evening pottery workshop.
05
Autonomous Emailing
Have your AI Assistant autonomously email prospects for you – no workflows required! Your lead requests more information about your art programs, the assistant will craft and send an inspiring email with class details and instructor backgrounds.
06
Get Predictable Results
Unlike hiring front desk staff or paying a full-time employee, our bot generates predictable participant engagement results that match your studio’s creative energy. And the best part is that it frees up your instructors for what they do best – inspiring creativity and artistic growth.
Convert More Inquiries Into Participant Conversations
AI Receptionist is fully customizable for creative studios. You can build custom AI phone call agents using no-code tools, define how participant calls should be handled creatively, and add automations like class booking, workshop reminders, or studio management updates. It supports natural language understanding of your creative offerings, which helps the AI respond more naturally and improve participant engagement.
Whether you want to build an AI receptionist, a class scheduler, or a participant coordinator, we provide the flexibility to tailor it to your creative studio needs.
7 Channel Automated Follow Up
Automatically message potential participants across multiple channels including SMS, Email, Voicemail, Calls, Facebook Messenger.
Team Management
Work with instructors and staff to see the system how they see it, track participant progress, set up workshop campaigns, and more.
AI Class Booking
Use AI Receptionist to book creative sessions for you so that you can focus on what matters the most: inspiring artistic growth.
Lead Round Robin
Automatically distribute creative souls between instructors and track the progress on each prospect.
Live Call Transfer
Automatically get inbound calls every time a prospect is ready to talk about their creative interests and when they schedule their first class.
Reminders
Remind yourself to follow up with participants, send class information, or perform any other creative-related tasks in your participant lifecycle.
Communication Center
All of your participant communication in one place! Email, SMS, Phone, Voicemail, Facebook Messenger, Web Chat, and more!
Advanced Reporting
Easily see how well your workshop campaigns and creative team are performing so that you can increase your participant opportunities.
Mobile App
Inspire prospects on the go with our mobile app, respond to participant inquiries, track class statuses, complete follow-ups, and more.
Features & Benefits
The #1 AI Solution for Studios
With Industry Leading Features Built for Participants
Autonomous Class Management
Our system can directly integrate with your studio calendar (Google Workspace, Outlook, Calendly, etc.) and the AI can conversationally book creative sessions on it. Our AI Assistants can check room availability, cancel bookings, dynamically check instructor schedules, and reschedule participants seamlessly.
Autonomous Note Taking
Your prospect mentions they’re interested in both painting and ceramics? The AI will make a note for the instructors. Does the current participant want to explore advanced workshops? The Assistant will leave a note. It’s a TRUE AI receptionist experience beyond just answering the phone. It lives on every channel and can orchestrate the whole creative journey from inquiry to artistic development.
Autonomous Task Creation
Our AI Assistants can autonomously create tasks for your creative team. If your prospect needs supply information or wants to discuss artistic goals, the AI will create a task and notify the appropriate instructor.
Custom Actions
Create connections with ANY studio management system with custom actions and have the AI Assistant be aware of it. Connect your AI Assistant to your participant database and have it reference class history, workshop attendance, or artistic preferences.
Voice AI for Studios
Our AI Voice Assistants can answer participant calls 24/7, take notes about creative interests, book studio sessions, and redirect calls to instructors. Our Voice can converse in English, German, Japanese, Spanish, French, Portuguese & Hindi with creative enthusiasm.
Data Extraction
Have your AI Assistant pull participant information from conversations and update custom fields. A prospect calls asking about different art mediums? The AI Assistant can answer the call, explain your various programs, and update your CRM with their creative interests and contact information.
Build Vs Partner
Comparison Table
| Features | Replace | Other Tools | AI Receptionist |
|---|---|---|---|
| CRM & Pipeline Management | Pipedrive, Zoho | $99/m | ✓ |
| Unlimited Sales Funnels | ClickFunnels | $297/m | ✓ |
| Website Builder | WordPress, Wix | $29/m | ✓ |
| Surveys & Forms | Typeform, Google Forms | $49/m | ✓ |
| Email Marketing | Mailchimp, ActiveCampaign | $99/m | ✓ |
| 2-Way SMS Marketing | Twilio, SimpleTexting | $39/m | ✓ |
| Booking & Appointments | Calendly, Acuity | $29/m | ✓ |
| Workflow Automations | Zapier, Make.com | $169/m | ✓ |
| Courses/Products | Teachable, Kajabi | $99/m | ✓ |
| Call Tracking | CallRail, Twilio | $49/m | ✓ |
| Reputation Management | Birdeye, Podium | $159/m | ✓ |
| Tracking & Analytics | Google Analytics | $299/m | ✓ |
| Communities | Slack, Facebook Groups | $89/m | ✓ |
| Membership Mobile App | Trainerize, My PT Hub | $497/m | ✓ |
| Document Signing | DocuSign, PandaDoc | $89/m | ✓ |
| AI Agents Platform | Synthflow, Closebot | $475/m | ✓ |
| OVERALL PRICE | $2636+ per month | $299 per month |
Pricing & Plans
Get Started With AI Receptionist for Your Creative Studio
Explore the inspiring options below. Whether you need just an AI agent platform for participant calls or a complete Marketing Platform with CRM and participant management capabilities, we’ve got your creative space covered!
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
Still unsure? Every purchase comes with a 100% money-back guarantee. Experience our product for 7-days risk-free, and if it’s not for you, we’ll ensure you’re fully refunded – no questions asked.
FAQ
We handle everything behind the scenes so your AI sounds natural and creates necessary actions in your studio management system.
What is AI Receptionist for Studios?
AI Receptionist is a conversational AI agent platform built creatively for studios to handle phone conversations and text messages across various channels such as SMS, Facebook, WhatsApp, Instagram & LIVE chat with AI — and both inbound and outbound calls. Using AI-powered voice and chat agents, it manages real-time participant interactions like answering calls about class types, routing them to instructors, booking sessions, leaving voicemails, or sending inspiring follow-up via SMS about upcoming workshops. It understands your creative offerings and integrates seamlessly with your studio management systems.
Whether you’re using it for participant coordination, class scheduling, or fostering your creative community, AI Receptionist makes managing your studio easier and more engaging. It goes beyond phone calls too – offering automation features that help improve participant satisfaction and support your creative team.
How are you different from other studio management platforms?
We are the very first AI platform to combine voice & chat into one Assistant with creative flexibility — meaning you can create one Assistant that can call participants, text them about class opportunities, and send inspiring reminders, while retaining context of their creative interests and artistic journey.
Can I customize AI Receptionist for my studio’s unique creative focus?
Absolutely. AI Receptionist is fully customizable for creative studios. You can build custom AI phone call agents using no-code tools, define how participant calls should be handled with creativity and enthusiasm, and add automations like class booking, event reminders, or membership updates. It supports natural language understanding of your specific creative offerings, which helps the AI respond more engagingly and improve participant connection.
Whether you want to build an AI receptionist, a class scheduler, or a participant coordinator, AI Receptionist gives you the flexibility to shape it around your studio’s unique creative vision and community culture.
We already have front desk staff, why use AI Receptionist?
Think of AI Receptionist as creative support for your team. It doesn’t replace the artistic connection — it handles the routine inquiries so your team can focus on fostering creativity and building community. That includes managing calls during classes, answering questions about different creative offerings, routing calls to appropriate instructors, and sending encouraging follow-up about missed sessions.
It’s especially helpful during workshops or when you’re coordinating events. Plus, because it understands your creative programs, participants receive enthusiastic information about class options and studio opportunities.
What if the AI Agent doesn’t capture our studio’s creative energy?
You’re always in control of your AI’s personality and creative expression. With AI Receptionist, you can define how your AI agents discuss your creative offerings, ensuring they use inspiring language, appropriate enthusiasm, and alignment with your studio’s artistic vision. You can create engaging responses for creative questions and escalation rules when detailed artistic guidance is needed. Your AI embodies the creative spirit and passion that defines your studio.
What happens if the AI Agent encounters complex artistic or technical questions?
If the AI encounters questions about advanced techniques, artistic direction, or specialized equipment, it responds with appropriate enthusiasm while recognizing the need for expert guidance. It can offer to connect participants with experienced instructors, schedule consultations, or escalate calls to artistic directors. You can set rules like “refer advanced technique questions to master instructors” or “connect artistic vision inquiries with creative directors.”
Can AI Receptionist handle workshop and special event registrations?
Yes – AI Receptionist can manage workshop sign-ups, special event registrations, and creative program bookings with the excitement these opportunities deserve. It can collect participant information, explain creative benefits, handle payment processing, and send inspiring confirmation details. This is especially valuable during popular workshop series or special artistic event registration periods.
Can I ensure the AI voice matches our studio’s creative energy?
Yes. You can choose engaging AI voices or clone an inspiring, welcoming voice that matches your studio’s creative atmosphere. This lets your AI voice agent embody the enthusiastic, supportive energy that participants expect from your creative community. The AI can maintain appropriate creativity, warmth, and inspiration that aligns with artistic principles.
What are AI Voice Agents?
AI voice agents are artificial intelligence powered virtual assistants that use speech recognition and natural language processing to understand, interpret, and respond to human speech in real time. They automate voice-based tasks like answering customer questions, booking appointments, handling service requests, or guiding users through processes.
What’s everything AI Receptionist can do?
It does a lot…Our guardian pulls all inbound and outbound message from the sub-account and, with the use of an “active tag”, we know who you want us to reply to and who not to. We also have 15+ built-in functions, inbound/outbound voice that does the same thing. Widget, telephony, deployment, and more.
What are the key components of an AI voice agent?
An AI voice agent is made up of four core components that work together to carry out a full voice interaction from start to finish.
Automatic Speech Recognition (ASR) listens to what the user says and turns their voice into text, removing background noise and figuring out the most likely words.
Language Understanding (LLM + NLU) looks at the text and figures out what the user wants, pulling out key details like names, dates, or account info.
Dialogue Management and Logic decides what to do next, whether that’s answering a question, calling an external system, or asking for more information.
Neural Text-to-Speech (Neural TTS) takes the final response and turns it into natural-sounding speech so the conversation feels smooth and human.
How long does it take to set up for my studio?
You can creatively integrate the system in just a few minutes. Choose a studio-focused template, connect your management system, upload your class schedule and instructor information, and begin inspiring your community. There’s no technical barriers required, and everything flows naturally with your existing creative systems.
How well does AI Receptionist scale?
AI Receptionist is built for scale. Whether you’re handling 100 or 10,000 calls per day, it maintains consistent performance with low-latency, real-time responses — making it ideal for teams that need to move fast without compromising quality.You can expand across use cases like appointment scheduling, follow-ups, or multilingual support — all without adding headcount. It’s a great way to improve customer service while keeping costs down.
Who is this system for in the studio owners community?
This is for studio owners who want to welcome more participants without disrupting the creative flow, instructors who want to focus on teaching rather than administrative calls, and studio managers looking to automate routine tasks while preserving the personal, artistic connection that makes creative practice transformative.
Do you provide onboarding and training?
Yes. Every plan includes onboarding and video tutorials. We also have a support team ready to help.
Can I have more than one account? (ex. Brands/Franchises/Multi-Location Owners)
Yes. Each plan comes with a set number of subaccounts. You can manage multiple clients or brands.
What if I’m not technical?
That’s the beauty of it – we’ve done all the setup. You don’t need to touch code, APIs, or advanced workflows.